Offer Letter Generator — Philippines
Offer Letter Generator for Philippines — DOLE Compliant
Philippine employment is governed by the Labor Code (Presidential Decree No. 442) and enforced by the Department of Labor and Employment (DOLE). Offer letters must account for the mandatory 13th month...
Local Requirements
Offer Letter Generator Requirements in Philippines
Comply with Labor Code PD 442. Must include 13th month pay provision. SSS, PhilHealth, and Pag-IBIG contribution details. Minimum wage per regional wage board. Retirement benefits per RA 7641. Service incentive leave (5 days minimum).
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Philippine employment is governed by the Labor Code (Presidential Decree No. 442) and enforced by the Department of Labor and Employment (DOLE). Offer letters must account for the mandatory 13th month pay, SSS (Social Security System), PhilHealth (health insurance), and Pag-IBIG (housing fund) contributions. The BPO industry and OFW sector drive significant demand for formal employment documentation.
A Philippine job offer letter typically states the position and duties, the salary and pay schedule, the probationary period, which the Labor Code limits to six months before an employee becomes regular, and the standards for regularization. It should note the statutory benefits, the 13th month pay, service incentive leave of at least five days a year, and the mandatory contributions to SSS, PhilHealth and Pag-IBIG, alongside any company benefits such as HMO cover.
It should also reflect security of tenure, the principle that a regular employee may be dismissed only for a just or authorized cause and with due process, and reference the applicable regional minimum wage set by the Wage Board for the work location. For rank-and-file roles in establishments that collect service charges, the letter may note the employee's share under Republic Act 11360. Setting these out gives the Manila or Cebu hire a clear, DOLE-compliant offer.
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FAQ
Frequently Asked Questions
The 13th month pay is a mandatory benefit under Presidential Decree No. 851. All rank-and-file employees who have worked for at least one month during a calendar year are entitled to a 13th month pay equivalent to 1/12 of their total basic salary earned during the year. It must be paid on or before December 24. The offer letter should mention this benefit as it is a legal entitlement, not a discretionary bonus. Some companies offer a 14th or 15th month pay as additional benefits. The 13th month pay is tax-exempt up to ₱90,000.
SSS contributions are shared between employer and employee based on monthly salary credit brackets, with the employer paying a larger share. PhilHealth (national health insurance) is 5% of basic salary, shared equally. Pag-IBIG (home development mutual fund) has a minimum of ₱100 each from employer and employee for salaries up to ₱1,500, and ₱200 each for higher salaries. All three are mandatory for employed individuals. The offer letter should mention these statutory deductions and the employer matching contributions.
Philippine minimum wage varies by region, set by Regional Tripartite Wages and Productivity Boards. Metro Manila (NCR) has the highest minimum wage, currently around ₱610/day for non-agricultural workers. Other regions have lower rates. The minimum wage is reviewed periodically and adjusted through wage orders. Employers must comply with the applicable regional minimum wage. Cost of living allowances (COLA) may be added on top. The offer letter should state compensation that meets or exceeds the applicable minimum wage for the work location.
Under the Labor Code, probationary employment generally may not exceed six months from the date the employee started working, unless a longer period is justified by an apprenticeship agreement or the nature of the work. The employer must make the reasonable standards for regularization known to the employee at the time of engagement; an employee allowed to work beyond six months is considered a regular employee. A probationary employee still enjoys security of tenure and can only be dismissed for a just or authorized cause, or for failing to meet the communicated standards. The offer letter should state the probationary period and the regularization standards clearly.