Salary Slip Generator — Kenya
Salary Slip Generator for Kenya — With PAYE, NSSF, NHIF
Kenyan salary slips must show PAYE (graduated rates from 10% to 30%), NSSF contributions, NHIF deductions, and the Housing Levy (1.5% each from employer and employee). Kenya's KRA (Kenya Revenue Autho...
Local Requirements
Salary Slip Generator Requirements in Kenya
Must include PAYE per Income Tax Act (10-30% graduated), NSSF Tier I and II, NHIF based on salary bracket, Housing Levy (1.5% + 1.5%), and NITA (National Industrial Training Authority) levy for employers.
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Kenyan salary slips must show PAYE (graduated rates from 10% to 30%), NSSF contributions, NHIF deductions, and the Housing Levy (1.5% each from employer and employee). Kenya's KRA (Kenya Revenue Authority) iTax system requires accurate monthly reporting.
A Kenyan payslip usually shows gross pay and then the statutory deductions in turn: PAYE to the Kenya Revenue Authority after the personal relief of KSh 2,400 a month, the employee's NSSF contribution under the NSSF Act 2013, the health contribution of 2.75 percent of gross to the Social Health Insurance Fund that replaced NHIF from October 2024, and the Affordable Housing Levy of 1.5 percent. The matching employer contributions to NSSF, the health fund and the levy sit outside the deductions as employer costs.
Because reliefs and deductions such as NSSF are allowed before PAYE is charged, two employees on the same gross can take home different amounts. A clear slip lists gross pay, each deduction and the net, and helps the employee reconcile the figures with the KRA iTax records and the annual tax return. At the end of the year the employer issues a P9 tax deduction card summarising the pay, reliefs and PAYE deducted, which the employee uses to file the individual income tax return on iTax.
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Salary Slip Generator in Kenya
FAQ
Frequently Asked Questions
Kenyan PAYE rates are graduated: the first KSh 24,000/month (KSh 288,000/year) at 10%, KSh 24,001-32,333 at 25%, and amounts above KSh 32,333 (KSh 388,000/year) at 30%. There is a personal relief of KSh 2,400/month and an insurance relief of 15% of insurance premiums paid up to KSh 5,000/month. The employer must calculate and remit PAYE to KRA by the 9th of the following month through the iTax portal. These rates should be accurately reflected on the salary slip.
Following the full implementation of the NSSF Act 2013, upheld by the Court of Appeal in 2023, NSSF contributions are tiered. Tier I applies to pensionable pay up to the lower earnings limit and Tier II to earnings above it up to the upper limit, with the employee contributing 6 percent and the employer matching 6 percent. The upper earnings limit has been rising in phases, increasing the maximum deduction over time. The payslip shows the employee's 6 percent share as a deduction from gross pay, while the employer's matching contribution is a company cost and is not deducted from the employee.
From October 2024 the National Hospital Insurance Fund (NHIF) was replaced by the Social Health Insurance Fund (SHIF), administered by the Social Health Authority under the Social Health Insurance Act 2023. Instead of the old salary-band contributions, SHIF is charged at 2.75 percent of gross salary, deducted monthly and remitted to the authority. Payslips issued after October 2024 should show this SHIF deduction in place of the former NHIF line. Because it is a percentage of gross pay, higher earners now contribute more than under the old banded NHIF structure.
The Affordable Housing Levy, introduced under the Affordable Housing Act 2024, is charged at 1.5 percent of the employee's gross monthly salary, with the employer matching another 1.5 percent. It is deducted at source and remitted to the Kenya Revenue Authority by the 9th of the following month, funding the government's affordable housing programme. The payslip should show the employee's 1.5 percent as a deduction. The levy is an allowable deduction that reduces taxable pay before PAYE is calculated, so it slightly lowers the PAYE charged on the same gross salary.